This blog post is an update on the current charities registration status of Baysave.
The state of New Jersey requires federally registered 501(c)(3) charities to also register with the State of New Jersey Division of Consumer Affairs. Registration is required annually and required payment of an annual fee. Baysave has registered each year and paid the annual fee each year since its initial year of operation in 2012. The IRS and other third parties also publish information on charities.
Meanwhile, Baysave’s charitable activities have evolved during these years 2012 – present and the annual filings are meant to reflect these changes on a year-by-year basis.
Status of annual state charity filings
2012 – approved, initial filing
2013 – deficient renewal filing. One signature page of paper submitted Form CRI 200 was rejected. It was resubmitted several times by paper and fax with no response. In May 2018 the registration process was moved to an online portal. The page was uploaded on 7/23/2018. The registration portal confirms the page upload. The status of that uploaded page is listed as “pending”. The registration status continues to be listed as “deficient”. A screenshot taken 10/7/2018 is pasted below:
2014 – approved renewal filing
2015 – approved renewal filing
2016 – deficient renewal status. One signature page of submitted paper Form CRI 200 was rejected. It was resubmitted several times by paper and fax with no response. In May 2018 the registration process was moved to an online portal. The page was uploaded on 7/23/2018. The registration portal confirms the page upload. The status of that uploaded page is listed as “pending”. The upload confirmation indicates a green bar with a check mark that seems to indicate a successful online submission. No other status is indicated. The registration status continues to be listed as “deficient”.
2017 – timely submitted, fee paid, under review, no indication of any problem
2018 – renewal filing will be due in May 2019. No action has been taken yet.
TO RECONFIRM, ALL REQUIREMENTS ARE SUBMITTED AND WE ARE WAITING FOR STATE RESPONSE.
Status of annual federal filings
The Department of the Treasury also requires annual filings called Form 990-PF. These filings are current and available to the public.
TO RECONFIRM, ALL FEDERAL REPORT REQUIREMENTS ARE FILED.
Status of federal charity listings
The IRS and third parties like Guidestar publish reports on the status of charities. The IRS listing is specifically focused on the allowance of tax deduction for donations to a named charity. Baysave is properly included in that listing. Guidestar also includes a listing, however, the information appears to be out-of-date. TO RECONFIRM, DONATIONS TO BAYSAVE ARE ELIGIBLE FOR A FEDERAL TAX DEDUCTION.
Status of NJ ‘Directory of Registered Charities’ listing
The State of New Jersey Division of Consumer Affairs maintains an online Directory of Registered Charities. We do not believe that the online registry confers any legal or official significance except that third party users can use the online directory tool as a verification source. For this reason, we view it as desirable to be included in the directory. At last check in July 2018, Baysave was listed in the directory. On a spot check on October 7, 2018 a message that the name “Baysave” was not found. No other information is available. TO RECONFIRM, INCLUSION IN THIS DIRECTORY HAS NO IMPACT ON OUR OPERATIONS.
Plan of action
The New Jersey Department of Community Affiars Charities Registration section has known technical and support issues this year and admits challenges with the recent conversion to an online registration system. It appears that the method of resolving these issues is telephone contact directly with the state Charities Registration section,
Tony Novak is an active member of the New Jersey Society of Certified Public Accountants Nonprofit Interest Group whose members work with the state to communicate issued related to charities registration. The group is aware of and working to make the state aware of the communication problem with the state.
While efforts to contact the state by telephone have been unsuccessful so far in 2018, Novak will continue to attempt resolution of the three issues mentioned above. The summarized goal is:
- compliant status for 2013
- compliant status for 2016
- listing included in the directory